Office Manager - Management Assistent

  • People & Culture (HR)
  • Rotterdam, Netherlands

Office Manager - Management Assistent

Job description

Shypple is revolutionizing the conservative logistics sector by making shipping simple. We offer companies a modern and easy-to-use, in-house developed web application that offers real-time visibility in every aspect of the supply chain. From our web app, logistics teams can search, compare, book and track shipments for air, rail and sea freight directly. As a "digital forwarder" we offer companies a leap in efficiency that is unprecedented within the sector. Shypple minimizes traditional error margins and saves direct and indirect costs throughout the entire process. 


Our strong growth has been acknowledged with various nominations, including EU Startups - Dutch Startups to Watch in 2019, and most recently we were elected Sprout - Startup of the year. Our culture and our corporate values are the backbone of our success. Shyppleness is based on our 5 beliefs - The High Five - and gives direction to all our decisions and actions.

The customer is our rocket fuel
- Focus on the customer and everything else will follow.
Together is more than the sum
- The collective genius is our leverage.
Be in it to win it
- Take ownership and hold yourself - and each other - accountable for the results.
Simplify and go
- Don't over-analyze. Execution is everything.
Always move forward
- Live on the solution side of life. Challenge the status quo.

'Creating complex solutions is easy, making complexity simple without compromise; that's the real challenge. That's true Shyppleness'   Jarell Habets - Founder & CEO Shypple


To further our progressive growth we are looking for a motivated, well organized, internationally focused and communicative Office Manager - Management Assistant.

Purpose & Goals

The successful candidate will be responsible for ensuring a productive, inspiring work environment whilst fostering our unique company culture among our international team of talents. Next to this you will support the Management Team and enable them to be as effective as possible in regards to their time and energy.

Responsibilities

  • You are responsible for all office matters for our headquarters in Rotterdam;
  • You will be the go-to person/first point of contact for our international team of talents;
  • Provide general support to the Management Team;
  • Invoice & expense claims administration;
  • Assisting in organizing internal events for the team as well as external events including coordinating and distributing meeting information and logistical information for business trips;
  • Arranging travel arrangments for all team members and providing clear and detailed travel itineraries, including visas, flights, transfers and hotels;
  • Organizing internal and external meetings, including coordinating and distributing meeting information;
  • Liaising with internal contacts and external contacts and stakeholders;
  • Providing internal communications support, prepare presentations, taking notes;
  • On/offboarding employees together with HR;
  • Dealing with ad hoc requests as required.

    Requirements

    • You have a Bachelor's Degree, preferably in Office Management or a similar field;
    • You can demonstrate a proven track record in excellent Office Management of at least 3 years;
    • Availablity 36 - 40 hours a week.

    You have a positive, confident and enthusiastic can-do attitude. You are a natural-born multi-tasker that loves to work in an international, high energy environment. You are reliable, independent and approachable. You take initiative to design and implement efficient working processes that enable professional standards to be maintained at all times. Adaptability, organization, prioritization and service orientation are part of your key competencies.

      Skills

      • Outstanding organizational and time-management skills
      • Excellent interpersonal skills
      • Proactive in doing (self-starter), creative in thinking
      • Work independently in the middle of the team
      • Critical towards your own work and performance
      • A thorough problem solver with attention to detail
      • The ability to keep calm and centered in a high-paced, dynamic environment
      • Excellent written and oral communication skills in English and Dutch

      Our Offer 

      Shypple offers you the opportunity to be a part of a great adventure in which you can grow, develop, and get the best out of yourself. We continuously invest in developing and professionalizing our organization, teams, and individuals. In this we, of course, offer attractive employment conditions; excellent salary, stock option plan, well rounded secondary employment conditions and interesting additions such as your own high-end laptop, phone, and a personal development budget.

      Next to this, you will be working at a beautiful, state of the art office in the heart of Rotterdam with a sunny rooftop terrace. We are located in the middle of an energetic, international neighborhood.

      Interested

      If you are convinced that you are the right person for this role, we are delighted to receive your application. You can apply by submitting your resume and answering a few questions on our application form. Interviewing will start upon first applications, fulfillment of the position will be as soon as possible.